Introduction

Discuss a problem.

Request an initial evaluation for special education services.

Request a meeting to review the IEP.

Request a change of placement.

Request records.

Request an independent evaluation.

Request a due process hearing.

Write a follow-up letter.

Give positive feedback.

Letter 5: Request for Student Records

Q: What might be some reasons to request copies of records?

A: School records contain valuable information about your child's strengths and areas of need. These records can provide a formal system of communication between the professionals at your child's school and other professionals who need this information.

Here are some reasons that may motivate you to request copies of the records:

• It's always a good idea to review your child's school records to be sure they are correct and contain all necessary information.
  
• When your family is moving to a new school district, records may need to be sent.
  
• When you're taking your child for an independent evaluation, copies of past records may be useful.
  
• Services or other programs your child attends, like camp, tutors, or in-hospital schools, may find these useful in designing their activities.
  
• Postsecondary programs may need to see copies of your child's records.
  
• For your home files, especially if your child is finishing school.
  

Today's Date (include month, day, and year)
Your Full Return Address

Name of Principal
Full Address

Dear (name of Principal),

I am writing to schedule a time to come to school and review all of my child's records, both cumulative and confidential. My child's name is ..., his/her grade is ..., and his/her teacher is ... . I will also need copies of all or some of these records.

Please let me know where and when I can come in to see them. (I need these records by ...). You can reach me during the day at (your daytime phone number).

I look forward to hearing from you soon. Thank you for your consideration.

Sincerely yours,
Your full name